Step by Step Corporate Relocation

This business like so many others has already made the decision to relocate, and is now in the 'where do I go from here?' stage. That’s a tough one, it’s true. But, with the right on-the-ground guidance and insider assistance, that fear of risking the future becomes a chance to change the future – for the better. Successful businesses will generally start out small and grow as their revenue stream increases. This financial growth leads to a need for expansion into a larger space and sometimes a corporate relocation to another town, city, state or country.

It is also usually fraught with danger as you and your employee might fail to reach agreement on the many aspects involved. And the hidden costs can be staggering! Even if your corporation has a system in operation it may need updating and revising to bring it in line with current best practice and legislation. Surely it makes sense to have a CORPORATE RELOCATION POLICY established as part of your employee handbook so that everything is crystal clear right from the start?

1. Send a memo to all employees containing your new address and the approximate moving dates.

2. Send out directions to your new location. Be sure to include detailed street directions from several different routes, (north, south, east, and west).

3. Create a floor map of the new location, including designated areas for each employee or division, restrooms and safety facilities.

4. If possible, take your employees on a tour of the new location.

5. Before getting an estimate from a moving company, decide what the responsibilities will be assigned to each employee during the move. Decide whether your employees or the moving company will take responsibility for tasks such as packing files, packing computers, identifying items for storage, labeling boxes and relocating furniture. This is an important step in obtaining accurate estimates from your moving company.

6. Contact all of your clients and inform them of your change of address and the expected dates for your relocation.

7. Inform all your employees about the final dates of the move and coordinate the time with vendors including postal/delivery services and utilities.


Are you moving close enough to your present location where you can retain all of your employees? If not, is there a potential personnel pool at the new location and what will it cost to rehire and train new people? Can the corporation sustain the dual expense of severance for your current workers and recruiting of new ones? Do your homework and ask questions. Your company is your livelihood and it deserves to be in the right hands.